Organisers
Connect the public programme, sponsor obligations and next-event marketing in one capture plan.
Event and exhibition production · London
Film the event.Keep its value moving.
Airframe plans event video around the run of show: the moments that cannot be repeated, the people who need a voice, and the useful films your organiser, exhibitors, sponsors or sales team need after the doors close.
Featured frame: Airframe coverage of World Travel Market 2025 at ExCeL London. Real media, not stock.
Start with the job
One event. Different commissioning briefs.
A highlight film, an exhibitor package and a complete speaker archive should not be sold as the same production. Choose the owner and output first.
Exhibitors and agencies
Create a repeatable interview and stand-footage workflow with clear client approval and handover.
Conference teams
Protect complete stage and session capture with dedicated camera, sound and presentation-feed planning.
First-hand Airframe work
See the production conditions, not a showreel claim.
Four named event films show different commissioning problems: the scale of an exhibition, the rhythm of a live floor, the people behind a venue and a formal association programme.
World Travel Market 2025
Exhibition-floor coverage at ExCeL London
A useful reference when the brief has to show both the scale of a trade show and the individual conversations happening inside it.
Open the projectiGB Live
Live event and exhibition coverage
Shows the visual rhythm needed to move between stands, speakers, delegates and brand moments without losing the shape of the event.
Open the projectExCeL Media Team
A venue team working behind the event
A first-hand example of filming the operational people behind a venue, not only what happens on the public show floor.
Open the projectINTA Annual Meeting
Professional association event at ExCeL London
Demonstrates how an event film can hold formal programme moments and the human activity around them in one visual language.
Open the projectBefore the doors open
The coverage plan is the product.
- 01
Map the moments
Translate the run of show into priorities: what cannot be missed, what can be repeated, and which people or spaces need dedicated time.
- 02
Design the coverage
Match camera, sound and production roles to the programme. A highlight film, speaker archive and exhibitor package are different jobs.
- 03
Control the event day
Confirm access, credentials, loading, interview windows, stage feeds and the approval route before the audience arrives.
- 04
Hand over useful assets
Agree the edit list, formats, captions, review owners and file structure so footage becomes material teams can actually publish and reuse.
Commissioning routes
Event programmes for organisers and agencies
These are scope patterns, not fixed packages or turnaround promises. The production is built from your live schedule, access, audiences and approval route.
Organiser and agency workflow
One production plan connects the event schedule, venue access, priority moments, brand requirements and stakeholder approvals. Airframe can work directly with an organiser or inside an agency-led delivery team.
Exhibitor content packages
A scheduled format can combine stand footage, a spokesperson conversation and product or service detail. The useful package states who supplies the brief, who approves each film and how capture slots fit the live show.
Sponsorship deliverables
Plan sponsor visibility as its own deliverable rather than hoping it appears in the general highlights. Name the branded moments, interview access, required versions and approval owner before filming.
Event-series retainers
For a recurring programme, a repeatable brief, crew pattern, grade and file structure can create consistency. Scope is agreed around the actual calendar and deliverables; availability and price are confirmed in the quote.
Define the handover
Choose outputs your teams can use.
Compare full conference captureEvent highlights
A shaped record of the atmosphere, programme and people, edited for a defined audience and channel.
Exhibitor and customer stories
Planned conversations supported by relevant footage from the stand, product or event environment.
Speaker and session capture
A technical recording brief with camera positions, presentation feeds and clean sound. For complete keynote and panel capture, use the conference service.
Platform versions
Agreed aspect ratios, captions, clean versions and cutdowns derived from one approved edit plan.
Practical questions
Before you brief the crew
What should an event video quote include?
The quote should name the crew roles, event hours, camera and sound plan, travel, access assumptions, interview or session coverage, edit list, captions, review rounds, delivery formats and any optional work. Airframe scopes these against the run of show rather than publishing one price for unlike events.
Can one team cover an exhibition floor and conference sessions?
It can be planned as one production, but the roles may need to be separate. Roaming exhibition coverage and uninterrupted speaker capture compete for people and camera positions. The schedule should identify which moments overlap so the crew plan protects both.
When should I use the conference filming service?
Use the conference service when the primary requirement is complete keynote, panel or breakout-session recording with dependable sound and presentation feeds. Use this event page when the main job is a highlights, organiser, sponsor or exhibition story. The two can be combined in one scoped brief.
How quickly will event films be delivered?
Turnaround is agreed around the deliverables and approval route. If content is needed during or immediately after the event, say which exact edit, format and approver are required so an on-site or accelerated workflow can be quoted honestly.
Airframe production perspective · Updated 27 August 2026
Liam founded Airframe Media in 2015 and works across production, cinematography and post. The films above are first-hand Airframe work; delivery timing, crew and scope are confirmed for each event rather than presented here as universal promises.